If company management insists on signing all checks, rather than the usage of signature stamps, then the accounts payable staff must either track down these individuals and loom threateningly over them while they sign the checks, or else meekly leave piles of checks on their desks and hope to get the completed checks back within made weeks. Either approach is unacceptable, since the first puts the accounting staff in the uncomfortable position of forcing managers to interrupt their workdays in order to sign checks, as the latter approach inhibits the timely distribution of checks to suppliers and employees. A great way to solve this difficulty is to arrange for regularly scheduled check-signing meetings, preferably immediately after scheduled check runs. By doing so, managers will have already blocked out time with this work and will feel less compelled to drop other work to accomplish their signing duties. Also, it indicates that the accountant delivering the checks can sit and amicably discuss difficulties with the check signer, such as queries about the reason for some payments, while also presenting issues on behalf of the accounting department. Due to the increased degree of communication available under this approach, it’s not unusual for an associate controller to deliver the checks, rather than an accounting clerk.

Filed under : Bikers Pintar,