If company management insists on signing all checks, instead of the use of signature stamps, then a accounts payable staff must either track down these people and loom threateningly over them while they sign the checks, or else meekly leave piles of checks on their desks and hope to receive the completed checks back within not too many weeks. Either approach is unacceptable, since the initial puts the accounting staff in the uncomfortable position of forcing managers to interrupt their workdays to be able to sign checks, while the latter approach interferes with the timely distribution of checks to suppliers and employees. A great way to eliminate this difficulty is to set up for regularly scheduled check-signing meetings, preferably soon after scheduled check runs. By doing so, managers can have already blocked out time for this work and will feel less compelled to drop other work to accomplish their signing duties. Also, this means that the accountant delivering the checks can sit and amicably discuss problems with the check signer, such as for example queries about the cause of some payments, while also presenting issues on behalf of the accounting department. Due to the increased level of communication available under this method, it’s not unusual for an assistant controller to supply the checks, as opposed to an accounting clerk.

Filed under : Bikers Pintar,