If company management insists on signing all checks, in place of the utilization of signature stamps, then your accounts payable staff must either track down these folks and loom threateningly over them while they sign the checks, or else meekly leave piles of checks on the desks and hope to receive the completed checks back within very few weeks. Either approach is unacceptable, since the very first puts the accounting staff in the uncomfortable position of forcing managers to interrupt their workdays to be able to sign checks, as the latter approach interferes with the timely distribution of checks to suppliers and employees. A great way to eliminate this difficulty is to prepare for regularly scheduled check-signing meetings, preferably soon after scheduled check runs. In so doing, managers may have already blocked out time for this work and will feel less compelled to drop other work to complete their signing duties. Also, it means that the accountant delivering the checks can sit and amicably discuss issues with the check signer, such as for example queries about the cause of some payments, while also presenting issues with respect to the accounting department. Because of the increased level of communication available under this process, it is not unusual for a secretary controller to supply the checks, as opposed to an accounting clerk.

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