PENGERTIAN HAVE REGULARLY SCHEDULED CHECK-SIGNING MEETINGS

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If company management insists on signing all checks, as opposed to the use of signature stamps, then your accounts payable staff must either track down these people and loom threateningly over them while they sign the checks, or else meekly leave piles of checks on their desks and hope to get the completed checks back within not too many weeks. Either approach is unacceptable, since the very first puts the accounting staff in the uncomfortable position of forcing managers to interrupt their workdays to be able to sign checks, as the latter approach disrupts the timely distribution of checks to suppliers and employees. An effective way to solve this difficulty is to arrange for regularly scheduled check-signing meetings, preferably immediately after scheduled check runs. By doing so, managers can have already blocked out time with this work and will feel less compelled to drop other work to perform their signing duties. Also, it indicates that the accountant delivering the checks can sit and amicably discuss problems with the check signer, such as for example queries about the explanation for some payments, while also presenting issues for the accounting department. Because of the increased level of communication available under this process, it is not unusual for an associate controller to supply the checks, as opposed to an accounting clerk.

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